Full Service Payroll Service Cost in Cincinnati: Starting at $99/month
No clunky manual spreadsheets. No late-filing anxieties. Carleski Accounting engineers fully automated, paperless payroll systems tailored exactly to your local Ohio business footprint. We streamline your direct deposits, manage complex local municipal tax trackings, and deploy secure employee portals—so you can step out of the paperwork and stay focused on growth.
Full Service Payroll Pricing
Select the perfect tier for your team size to deploy a fully integrated, paperless payroll engine that syncs natively with your QuickBooks ledger.
Solo S-Corp founders or single-member LLCs who are legally required to run a formal W-2 payroll for themselves, but have zero additional employees.
SOLO
Starting at $99/month
Automated, paperless direct deposit runs for 1 owner-employee.
100% automated federal, state, and local Ohio payroll tax withholding and compliance filings (including Ohio school district taxes).
Year-end corporate W-2 generation, filing, and digital distribution handled seamlessly.
+ $10 per active employee/contractor per month.
Main-street small businesses, local retail shops, or service contractors with a small, core staff.
SMALL BUSINESS
Starting at $150/month
Full-service payroll execution for your active W-2 and 1099 team members.
Complete, automated local tax compliance management across all local Ohio municipal boundaries.
Free, secure digital Employee Portals for paperless paystub and year-end form downloads.
Flat Rate — Covers up to 10 active team members
Rapidly expanding small businesses with up to 10 employees who want complete year-end compliance bundled natively into their monthly budget.
GROWING
Starting at $249/month
Everything in Small Business elegantly covered for up to 10 workers.
Zero Year-End Fees: All automated year-end W-2 and 1099 filings and digital delivery are completely bundled into your flat monthly rate.
Continuous tracking and maintenance of multi-city Ohio local withholding filings for remote or traveling field employees.
Plus a transparent $8 per active employee/contractor over 10
Established local companies, multi-location service businesses, or heavy-labor teams with 11 to 50+ workers.
MULTI-ACCOUNT
Starting at $299/month
Fully tailored, high-volume payroll workflow engineering for mid-sized operations.
Active tracking of complex multi-city local tax allocations for traveling field teams or remote workers.
Priority administrative studio support with an expedited communication window.
Includes monthly Ohio BWC and Ohio Sales Tax filings.
Premium Compliance & Treasury Add-Ons
Customize your back-office ecosystem with specialized administrative support tailored to your exact industry requirements.
I will securely log into your Ohio BWC portal to accurately process, schedule, and approve your true premium payments based on your live payroll data.
Monthly Ohio Bureau of Worker's Compensation (BWC) Management
Additional $50/month
per license
I will reconcile your monthly point-of-sale data, map out county-by-county metrics, and file your UST-1 via the Ohio Business Gateway on time, every single month—even on $0 seasonal months.
Monthly Ohio Sales Tax Filings
Additional $75/month
What's Included in Every Tier
- Complete transaction categorization
- Bank and credit-card reconciliation
- Adjusting journal entries
- Clean chart of accounts
- Tax-ready P&L + Balance Sheet for each period
- Optional transition to monthly bookkeeping
What is NOT Included
- Tax return preparation or amendments (we coordinate with your CPA)
- Audit representation
- Lookback periods prior to your oldest available bank statement
- Payroll, A/P, A/R, sales-tax filings — case-by-case separate engagements
Full Service Payroll FAQ's
When do I need to submit my team’s hours to you?
To ensure your employees are paid exactly on time, all finalized hours, bonuses, or salary adjustments must be submitted through our secure portal at least 48 hours prior to your official pay date. This gives our automated systems ample time to process bank clearances and verify local Ohio tax allocations.
How do local Ohio city and school district taxes work with your system?
Ohio has one of the most complex local tax infrastructures in the country. Because we use top-tier automated cloud routing, our system automatically tracks and calculates the exact municipal and school district withholding requirements based on both your business location and where your employees actually live—keeping you completely audit-proof.
Can you help me fix a payroll mess left by a previous processor or spreadsheet?
Absolutely. If your historical payroll data is unbalanced, or you have unresolved local tax notices, we will perform a Phase 1 System Engineering & Clean-Up Project first. We will forensic-match your year-to-date data and get your account structurally perfect before transitioning you into a clean, automated monthly tier.
What happens if my business bank account doesn't have enough money when payroll runs?
Our payroll engine requires cleared funds to deposit money into your employees' accounts. If a run fails due to insufficient funds, the system will automatically halt the direct deposit sweep. You will need to wire funds or issue manual emergency payments, and a standard system re-run fee will apply once your bank balance balances.
How does your payroll platform connect with my QuickBooks Online ledger?
We utilize an enterprise-grade, cloud-based full-service payroll engine that syncs natively with your primary QuickBooks general ledger. Every time a pay run is finalized, the software automatically maps and balances the wage expenses, employer liabilities, and tax withholdings directly into your books. This eliminates data silos, keeps your cash-flow reporting mathematically precise, and ensures a flawless, paperless workflow.
